InvoiceGlass

The seller's contact name is missing · BR-DE-5

  • Severity · Error
  • Applies to · UBL / CII
  • Editorial review pending

In an XRechnung the seller must name a contact point (BT-41), a person or a department such as accounts. This field is empty or missing, so the invoice is not valid.

As of

Who can correct it?

The sender can correct the invoice.

How to fix it

  1. Ask the sender for a corrected invoice that names a contact person or department.
  2. If you issued the invoice yourself: enter a name or department in the seller contact fields. For a sole trader your own name is fine.

Rule text and source

Paraphrase · BT-41 in the seller contact group must name a person or contact point.

Message to the sender

Subject: Invoice {invoiceNumber} – contact name missing

Hello,

Thank you for your invoice {invoiceNumber} dated {issueDate}. When checking it we noticed that no contact person or department is given on your side (rule BR-DE-5). An XRechnung must include a contact for queries. Could you please send the invoice again with this information added?

Kind regards

Example

The seller contact group can name Accounts as the contact point. In CII the value can appear as PersonName or DepartmentName.

UBL

cac:AccountingSupplierParty/cac:Party/cac:Contact/cbc:Name

Fails the rule
<cbc:Name/>

Corrected
<cbc:Name>Buchhaltung</cbc:Name>

CII

ram:SellerTradeParty/ram:DefinedTradeContact/ram:DepartmentName

Fails the rule
<ram:DepartmentName/>

Corrected
<ram:DepartmentName>Buchhaltung</ram:DepartmentName>

Related rules

Business terms

Rule versions

KoSIT · XRechnung Schematron 2.6.0

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