InvoiceGlass

An invoice note has a subject code outside the list · BR-CL-08

  • Severity · Error
  • Applies to · UBL / CII
  • Editorial review pending

The check concerns the subject code of an invoice note (BT-21). UBL reads the three-character code between the first two hash marks of the note. CII has a separate ram:SubjectCode field.

As of

Who can correct it?

The sender can correct the invoice.

How to fix it

  1. Choose the code for the actual value from the subset of UNTDID 4451 used in the check. Check that your invoicing software uses the list for the selected format.
  2. XML fields in the affected group · UBL cbc:Note am Dokumentkopf · CII ram:SubjectCode

Rule text and source

Paraphrase · The code for the subject code of an invoice note (BT-21) must come from the subset of UNTDID 4451 used in the check.

Message to the sender

Subject: Invoice {invoiceNumber} – An invoice note has a subject code outside the list

Hello,

could you clarify a detail on your invoice {invoiceNumber} dated {issueDate} (BR-CL-08)? The check concerns the subject code of an invoice note (BT-21). Please check the code against the list for the invoice format and send us the corrected invoice.

Thank you and kind regards

Example

A general note can use AAI. ZQX is outside the list. In UBL the code goes before the text as #AAI#.

UBL

cbc:Note am Dokumentkopf

Fails the rule
<cbc:Note>#ZQX#Reference on request</cbc:Note>

Corrected
<cbc:Note>#AAI#Reference on request</cbc:Note>

CII

ram:SubjectCode

Fails the rule
<ram:SubjectCode>ZQX</ram:SubjectCode>

Corrected
<ram:SubjectCode>AAI</ram:SubjectCode>

Rule versions

CEN · EN 16931 (KoSIT) 1.3.16

CEN · EN 16931 1.3.17

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