InvoiceGlass

Two attachments have the same file name · BR-DE-22

  • Severity · Error
  • Applies to · UBL / CII
  • Editorial review pending

An e-invoice can carry files such as timesheets or delivery notes as attachments (BT-125). Every embedded attachment must have a unique file name so that receiving systems can tell the files apart. In this invoice a file name is used more than once, so the invoice is not valid.

As of

Who can correct it?

The sender can correct the invoice.

How to fix it

  1. Ask the sender for a corrected invoice in which every attachment has its own file name.
  2. If you issued the invoice yourself: give the attachments different names, for example timesheet-october.pdf and timesheet-november.pdf.

Rule text and source

Paraphrase · Embedded attachment filenames must be unique within the document references checked by the rule.

Message to the sender

Subject: Invoice {invoiceNumber} – duplicate attachment file names

Hello,

Thank you for your invoice {invoiceNumber} dated {issueDate}. When checking it we noticed that several attachments to the invoice share the same file name (rule BR-DE-22). An XRechnung is not valid like this. Could you please send the invoice again with uniquely named attachments?

Kind regards

Example

Two embedded attachments are both named evidence.pdf. The software gives each a distinct name, such as delivery-note.pdf and timesheet.pdf, and exports those names in the filename attributes.

Rule versions

KoSIT · XRechnung Schematron 2.6.0

Validate a file